Platform features
Webforx Connect moves community organizations off scattered WhatsApp messages, disconnected spreadsheets and paper records, into one organized place. Every feature works inside each organization you belong to.
Everything in one place
Know your members. Decide who can do what.
The member list lives in a spreadsheet only the secretary can open, new members join by word of mouth, and nobody is sure who is allowed to change the accounts.
Invite people with a link and approve each request to join. Organize members into groups such as committees or wings, and give each person a role. Roles decide what they can see and change, from the finances to the documents.
- Invite and approve. Share an invite link and approve every request to join.
- One member directory. Names, groups, roles and join dates for everyone.
- Groups and committees. Organize members into committees, wings or teams, and export the lists.
- Roles you define. Built-in and custom roles control who sees and changes each part of the app.
Keep everyone informed. Never miss an important update.
Meeting notices, contribution reminders and policy changes posted in a busy group chat get buried under unrelated messages within hours.
Authorized leaders publish announcements to one organization feed, with a category, a priority and attachments. Members get an in-app notification, can ask questions in the comments and, when you require it, confirm they have read it.
- One feed for every update. News, policies, alerts and updates in one place.
- Urgent things stand out. Mark priority so important notices come first.
- Know who has read it. Ask members to acknowledge by a deadline.
- Every past announcement. Look back through the history any time.
Keep every conversation within your organization.
Most associations run on WhatsApp groups. Announcements, statements and decisions get buried under hundreds of messages and are hard to find again.
Each organization gets its own group chats and direct messages. Belong to several organizations? Switch between them and you only see the conversations for the one you picked.
- Group and direct chats. Talk with the whole organization, a committee or one member.
- Separate for each organization. One association's conversations never mix with another's.
- Files and photos. Attach documents and pictures to your messages.
- Announcements that stand out. Important notices sit apart from everyday chat.
Searching your chat history is coming soon.
Stop losing financial records in group chats.
When the treasurer posts payment updates in a group chat, last spring's records are almost impossible to find, and members are never quite sure what they owe.
Webforx Connect keeps a structured record of dues, contributions, outstanding balances, income, expenses and reports. Administrators see the full picture. Each member sees their own record, and organization reports if you choose to share them.
- Know who has paid. Paid and outstanding contributions for every member.
- Charges and penalties. Record one-off charges and late penalties alongside dues.
- Income and spending on record. Income, expenses and budgets in one ledger.
- Reports when you need them. Export statements and receipts for meetings and reviews.
- Pay online. Members pay their dues and charges by card, and each payment is recorded.
Manage community savings with clarity and confidence.
Savings circles such as njangi, tontine or ROSCA are usually tracked on paper, in spreadsheets or in chat messages, so contributions, the payout order and past cycles are easy to dispute.
Set up the rotation, the contribution amount and the payout order once. Webforx Connect records every contribution and payout, shows whose turn is next and keeps the history of every cycle. The platform keeps the records; it does not hold or move your group's money.
- A schedule everyone can see. The payout order is agreed once and visible to every participant.
- Every contribution recorded. See who has contributed and who is still outstanding.
- Payout history. Each cycle and payout stays on record.
Stand by members when life gets hard.
When a member loses a parent or faces a hardship, the welfare fund is often run from memory: who is covered, how much they receive and who has paid in are hard to confirm.
Write your assistance policy once: who is eligible and what each kind of event pays. Members declare their close family and submit a request when they need help, and leaders review it against the policy. Contributions and payouts stay on record, with reports for the committee. Your organization turns the program on when it wants it.
- Your rules, written once. Eligibility and amounts for each kind of event, set by your leaders.
- Family declared in advance. Members list their close family, so requests are quick to check.
- Requests reviewed fairly. Leaders approve each request against the policy.
- Every contribution on record. See who has contributed and what has been paid out, with reports.
Rally your community when someone needs help.
When a member loses a parent, falls ill or loses their home, communities give generously. But the collection runs through cash envelopes, personal mobile-money numbers and WhatsApp lists, so nobody is sure how much was raised or where it went.
Start a fundraiser with a story, a goal and photos. Keep it for your members, or share a public page anyone can give to, with no account needed. Contributions are paid securely by card through Stripe, straight into your organization's own Stripe account; Webforx Connect never holds the money. For someone who is not part of any organization, the Webforx Connect team can set up a personal fundraiser that pays them directly.
- Members only or public. Share a link, a QR code or a WhatsApp message anyone can give from.
- Secure card payments. Stripe processes every contribution and sends a receipt.
- Progress everyone can follow. The goal, the amount raised, supporters and updates on one page.
- Checked and accountable. Public fundraisers are reviewed before they collect money, and every refund and change stays on record.
Discover businesses. Connect with professionals. Support your community.
Many people in your community offer valuable services, but neighbours often don't know where to find them.
The Business Hub brings local businesses, professionals and service providers into one searchable directory, from electricians and plumbers to insurance agents and photographers.
- Business visibility. Owners describe their services and reach more potential customers.
- Easy discovery. Search businesses and professionals by category and city.
- Direct connections. Call, email or message a provider using the details they share, or send an inquiry.
- Community support. Find and support the businesses your own members run.
Put your business or service in front of the community.
Business owners create a listing in the Business Hub with their services, hours, photos and contact details, and each business listing is checked before it goes live. Professionals can also list a service. Visitors find you by category and city, and can send you an inquiry without an account.
Bring your community together, one event at a time.
Meetings, celebrations and fundraisers announced in a WhatsApp group are easy to miss, and nobody is sure who is coming.
Publish each event once with its date, time, place, description and cover photo. Members find upcoming and past events in one place, see them on a calendar and RSVP. Make an event public to share it with a link beyond your members.
- Everything in one place. Upcoming, past and calendar views for every member.
- Know who is coming. RSVPs before the day, and attendance at every meeting: present, late, absent or excused.
- Reminders before the day. Members are reminded as the event gets close.
- A history of your activities. Past events stay on record with their photos and minutes.
- Donations for an event. Members can give to an event online, by card.
Never miss your turn to host.
Many associations rotate monthly meetings between members' homes or a hall. When the schedule lives in a chat or someone's notebook, nobody is quite sure who is hosting next or where.
Plan monthly or weekly meetings for the whole year, assign a host with co-hosts and a backup, and record the venue and address. Members check the schedule any time, and hosts get reminders as their date gets close.
- Clear responsibilities. Every meeting shows its host, co-hosts and backup.
- Better planning. Generate a whole year of meetings in one step.
- Reminders for hosts. Hosts are reminded a month, two weeks and a few days ahead.
- The address, kept current. Hosts can update where the meeting will be held.
Give every member a voice.
Informal votes in group chats make it hard to know who voted and what the final result was.
Create a proposal with yes or no, single choice or multiple choice options. Set when voting opens and closes, and choose whether votes are anonymous. Members vote from any device and the result stays on record.
- The right kind of question. Yes or no, agree or disagree, single or multiple choice.
- Clear opening and closing. Votes run between the dates you set.
- Anonymous when you need it. Choose anonymous voting for sensitive decisions.
- Results on record. Show live results or only the final outcome.
Open your events to everyone.
Make an event public and it appears on the public events page with its date, place, programme and speakers. Anyone can register as a guest without an account, add it to their calendar and share it.
Your organization's information. Just ask.
Finding one answer often means searching several pages, a shared folder and months of chat messages, or waiting for the treasurer to reply.
Use Ask AI, the assistant built into Webforx Connect, to ask a question in plain language. It looks up your organization's dues, penalties, savings rotations, events, hosting plans, documents and announcements, and answers within what your role is allowed to see.
- Instant answers. Skip the searching across different parts of the app.
- Personal to you. Your own charges, late fees and savings payouts.
- Helpful for leaders too. Admins can ask about totals, overdue payments and members.
- Respects permissions. It only answers from the organization you have open and what your role allows.
Every important document. One secure place.
Constitutions, bylaws, minutes and reports live on someone's laptop or in an old email, so members keep asking for the latest version.
Upload your documents into folders, decide who can see them and replace them when they change, with earlier versions kept. Publish official documents such as the bylaws and see which members have acknowledged them.
- Organized in folders. Bylaws, minutes, reports and policies where everyone expects them.
- Always the latest version. Updates replace the old file while history is kept.
- Access you control. Share each document with the right people.
- Policies members acknowledge. See who has read your official documents.
Preserve every moment. Keep every memory.
Photos from celebrations and meetings are shared in group chats and lost when members change phones or leave the group.
Create albums for your organization, give each event its own album and let members browse them whenever they like, instead of scrolling back through a chat.
- An album for every event. Photos stay grouped with the gathering they came from.
- Kept for years. Memories stay with the organization, not on one phone.
- For your members. Albums belong to your organization and its members.
Know where every chair and speaker is.
Chairs, canopies and the sound system are lent out for funerals and weddings, and months later nobody remembers who has them or why they came back broken.
Record each item with its category, location and condition. Members ask to borrow an item, an administrator approves the checkout and the return, and the inventory shows what is available, what is out, what is overdue and what is damaged or lost.
- One inventory. Every item with its category, location and condition.
- Borrowing with approval. Members request an item, and administrators approve each checkout and return.
- Nothing goes missing quietly. See who has each item and which returns are overdue.
- Damage on record. Damaged and lost items are tracked, not forgotten.
Illustrations use example names and figures.
Bring your organization together today
Create your account, set up your organization and invite your first members.